Owners meeting
Business model and next steps. Abhi, Sandeep and Shreya.
The meeting decides how we narrow and systemise the business so profit margin grows, and ends with a signed record of what we agreed. Anything typed here saves by itself and shows on every open screen within a couple of seconds.
How we run the meeting
Two sittings of about three hours each. Six big topics in one day ends with tired decisions on the last three.
| Sitting | Items | Time |
|---|---|---|
| 1. Direction | Opening agreement, Item 1 Business model, Item 2 Brisbane and new store, Item 3 Staffing | About 3 hours |
| 2. Operations | Item 4 Production sites, Item 5 Pantry and co-packing, Item 6 Diwali 2027 and India buying | About 3 hours |
| 3. Sign-off | Read the decision record, fix wording, sign | 30 minutes, within a week |
Before the meeting
- Each item gets a one-page numbers sheet, sent three days ahead. Everyone reads it before walking in, so meeting time is for deciding.
- Each item has one lead who presents it in five minutes.
- One person types into this page on a shared screen. Nobody keeps separate notes.
For every item, in this order
- The lead gives the facts: five minutes, no debate.
- Each person gives their view once, uninterrupted, before open discussion.
- Take the decisions one at a time, in order. Each one closes as Agreed, Not doing or Parked.
- Read the decision aloud as typed. All three say yes to the wording before moving on.
- A parked decision needs three things written down: what is missing, who gets it, and by what date. Then move on.
Ground rules
- Every decision is tested against the opening agreement: does it lift profit margin or make the business simpler to run?
- Each item has a time limit. When it runs out, whatever is not agreed is parked.
- Anything off-topic goes to the parking list at the end.
- A decision made in Item 1 is not reopened in a later item.
After the meeting
- Within two days of each sitting, the note-taker tidies the decision wording. No decision is changed.
- Everyone reads the record and raises anything that does not match what they heard.
- The 30-minute sign-off meeting goes through those points only, fixes wording, and all three sign.
- Decisions that change a company, a lease or anyone's employment (the Brisbane liquidation, leaving St Marys) go to our accountant or lawyer to be written up as formal company resolutions. Signing here records that we agree; it does not replace that paperwork.
- Review progress on the action list monthly.
Action list
Parked decisions
Parking list
Raised but off-topic.
Sign-off
We have read the decisions recorded above and agree to them.